Organize documents in the sidebar
The document sidebar is where you and your team can organize documents for quick access and discoverability.
- Organize documents on infinite levels - privately or shared with your team
- Collapse to keep navigation simple and streamlined
- Rearrange documents using drag-and-drop
Below is a video introducing the sidebar and its capabilities. If you would rather read than watch, scroll past the video.
Overview of the sidebar
The sidebar is comprised of three sections as can be seen in the image below.
1. The top section is where you can create new documents and manage your templates.
2. The middle section is where you access the document lists.
3. The third section is where you can organize your documents for personal use (Favourites and Private) or for your entire team (Team workspace).
The Favourites, Private and Team workspace collections
There are three main collections that you can use for organizing documents, each with a different purpose. Under Favourites is where all documents you mark with a star show up. Marking a document with a star is the only way to add a document to the Favourites collection.
The Private and Team workspace collections functions slightly different. Under both of these you can add new collections and document links. New collections act as containers and usually have one or more links to documents under them. Examples of a collection could be "Engineering documents", "Epics", or "Strategy documents".
Collections and/or documents that are attached to the Team workspace will be visible to everyone who is a member of the team. Anyone in the team can add or remove collections/documents from the team workspace. Any such changes will automatically be made for everyone else on the team as well. If a document is added to the Team workspace it will automatically get the sharing setting "Team access enabled: editor", meaning that anyone who is a member of the team can join the document and will have editing rights if they do.
Collections and/or documents that are attached to the Private workspace will only be visible to you. However, documents that are attached to the Private workspace can still be shared with others. This means that they do not lose sharing rights simply because you choose to attached them to your Private workspace.
How to add collections/documents to the sidebar
To add a new collection or new/existing document, click on the blue button with a white plus sign to the right of Private or Team Workspace. A pop-over menu will appear where you can choose to add a new collection/document or an existing document.
The first time you do this you will add a collection/document at the first level directly under the main collection. As you add more collections and documents you're also able to build hierarchies and to collapse and expand those hierarchies.
Definitions of the actions in the image above
Add a new collection to the sidebar.
Create a new document and add it to the sidebar.
Add an already existing Delibr document to the sidebar.
How to remove collections/documents from the sidebar
To remove a collection or document from the sidebar, hover over it. Three vertical dots will appear. Click the three dots and choose remove.
Removing a collection deletes the collection. If the collection has other collections and documents attached under it, these are removed as well.
Removing a document un-attaches the document from the sidebar, but does not delete the document.
Rearranging collections/documents in the sidebar
Rearranging collections/documents in the sidebar is done by drag-and-drop. Hover over the icon of the collection/document you want to move, click and hold, drag to the new location, and drop.